The Virtual Daily Stand Up
Holding a Daily Stand Up can help your team stay connected
A great productivity tip for distributed teams is the daily stand-up that identifies the tasks your team is working on, and any obstacles blocking progress. It is an opportunity to share knowledge, confirm priorities and collaborate – and to create connections when people aren’t working face-to-face.
There are a few ways to do the daily stand-up:
Video Conferencing – Using Microsoft Teams (or Zoom)
Hold a quick daily call each morning to review staff activities and share updates. Each person shares their answers to three questions:
1 – What did you work on yesterday?
2 – What are you working on today?
3 – What obstacles are you experiencing?
Audio Conferencing –
Conference calls are a great tool if you have team members without access to video tools, or with slower networks. Follow the same guidelines as the video-conference, but add a simple agenda with each participants’ name to ensure that everyone gets a chance to share.
Create a shared document –
If a live call isn’t practical due to scheduling or environmental concerns, but everyone has access to a shared drive, then create a shared document where you can store daily statuses.
Via email –
Ask staff to send their supervisors/teams a daily email with their task priorities for the day, and any obstacles they are experiencing.
Even if you don’t need a daily stand-up, a simple daily team check-in can help your team feel connected. Pick a consistent time and channel, and host a short touchpoint every day to support staff during this time.